User Guide

My Account Settings

Overview

My Account Settings allows you to perform the following:

Item

Description

Basic Settings

You can check your own information.

You can also modify your name, and change the language of automatic emails sent.

Change Password

You can change your account password.

External Service Login Coordination

You can configure the coordination with an external service for logging in this site.

Device Login Setting

You can check and cancel the status of the Device Account Link Settings for each device type.

If a multifunction printer/copier is registered to your tenant and if your PIN Code is active in "Login Method on Device" of "Tenant Info", "PIN Code Setting" is displayed and you can specify a PIN code.

Groups User Belongs to

Shows the group(s) to which the logged-in user belongs.

Login History

Displays the login history for the users currently logged in

Note

  • The Device Account Link Settings is displayed when a device (multifunction printer/copier or RICOH Interactive Whiteboard) is registered in the logged in tenant.

Basic Settings

You can check your own information.

Application screen illustration

Item

Description

User ID

Shows the user ID of the currently logged-in user

Email Address

Shows the registered email address of the currently logged-in user

Given name

Shows the last and first names of the currently logged-in user. You can use the following characters:

  • Specifiable characters: Characters belonging to Unicode BMP

  • Specifiable number of characters: 1 to 128 characters

Family name

Department

Shows the department name for the currently logged-in user

Office Location

Shows the location of the currently logged-in user's office

Reply Email Language

You can select the language for the reply email from this system among by a drop-down list.

User Optional Information 1 to 15

Shows user optional information specified by the tenant administrator

This is displayed when the user optional information or its item name is specified.

Change Password

The login password of the currently logged-in user can be changed.

Application screen illustration

1Enter the current password in "Current Password".

2Enter a new password in "New Password".

Click "Password Policy" to display the password policies. Enter a new password according to the password policies.

3In "New Password (Confirm)", enter the same password as that entered in Step 2.

4Click [Save].

External Service Login Coordination

You can configure the external service integration for login to General Setting Management.

Application screen illustration

Setting External Service Login

If Microsoft 365 Coodination is disabled for a service, its "Coordination" column shows "Unconfigured". Click [Configure].

When "Need Admin Approval" screen appears after setting External Service Login, contact an Microsoft Entra ID global administrator for approval.

Unconfiguring External Service Login Coordination

If External Service Login Coordination is enabled for a service, its "Coordination" column shows "Configured". Click [Unconfigured].

Device Login Setting

You can check and cancel the status of the Device Account Link Settings for each device type.

Application screen illustration

Device Account Link Settings

  • Multifunction Printers/Copiers

    This item is displayed only when a multifunction printer/copier is registered in the currently logged-in tenant. Clicking this item opens another section.

    Item

    Description

    Device Account

    Shows the multifunction printer/copier login user ID for Device Login Coordination, along with its current coordination status; if coordination is enabled, clicking [Unconfigured] disables the coordination.

    IC Card

    Shows the IC card login user ID for Device Login Coordination with the multifunction printer/copier, along with its coordination status; if coordination is enabled, clicking [Unconfigured] disables the coordination.

  • Interactive Whiteboard

    This item is displayed only when a RICOH Interactive Whiteboard is registered in the currently logged-in tenant. Clicking this item opens another section.

    Item

    Description

    Device Account

    Shows the RICOH Interactive Whiteboard login user ID for Device Login Coordination, along with its current coordination status; if coordination is enabled, clicking [Unconfigured] disables the coordination.

    IC Card

    Shows the IC card login user ID for Device Login Coordination with RICOH Interactive Whiteboard, along with its coordination status; if coordination is enabled, clicking [Unconfigured] disables the coordination.

Specifying a PIN Code

In this section, specify whether to use a PIN code to log in and the number for logging in with the PIN code.

There are two methods to specify a PIN code: a method in which the user enters a PIN code and a method that automatically issues a PIN code by email. Which method is displayed depends on the settings of "Login Method on Device" in "Tenant Info".

To enter and specify a PIN code

1In PIN Code Setting, click [Change].

2Select [Login with PIN] or [No].

If you select [Login with PIN], enter a new PIN code. Specifiable Characters for PIN Code Setting

If you select [No], the specified PIN code is deleted.

3Click [OK].

To automatically issue a PIN code by email

1In PIN Code Setting, click [Change].

2Select [Login with PIN] or [No].

  • If you select [Login with PIN], a new PIN code is issued by email.

  • If you select [No], the specified PIN code is deleted.

3Click [OK].

Login History

Displays up to the past 35 days of the login history for the users currently logged in.